JOB DESCRIPTIONย – Office Manager
The Office of the CEO has an opening for an Office Manager to join their team.
The successful incumbent will be responsible for, but not limited to, the following deliverables:
Executive Management
โข Management of Executive diaries and scheduling of meetings
โข Management of senior executiveโs personal needs including purchasing, catering, appointments, gift purchases, travel, and other administrative tasks.
Admin
โข All administrative tasks for the Office of the CEO
โข Dealing with correspondence, complaints, and queries at all levels including senior executive and ministerial levels
โข Preparing letters, presentations, and reports
โข Ad hoc support to Director team
Procurement & Finance
โข Procurement of marketing material and corporate gifts according to internal procurement policy
โข Negotiation of pricing to ensure costs are kept to a minimum
โข Management of stock
โข Personal purchasing and expense reconciling for Executive Management Drivers
โข Allocation of tasks and duties to company drivers
โข Manage schedule and whereabouts of drivers and company vehicles
โข Performance Management of company drivers
โข Management of company vehicles in terms of maintenance, upkeep, tracking, etc.
Reception
โข Performance management of Reception
โข Ensure Reception has class schedules and event information timeously Student Accommodation
โข Management of the International student accommodation including rental payments, inspections, etc.
โข Negotiation of accommodation pricing
โข Management of International student medical aids
Travel
โข Book flights, car hire, accommodation for local and international travel for management and facilitators
โข Visa applications
โข Arrange transport to and from airport for all travelers
IT
โข Escalation of IT issues
โข Setting up of Zoom/MS Teams meetings for Executive Management
Reg Cafรฉ
โข Liaising with Reg Cafรฉ Management to ensure smooth running
โข Reconciling of Reg Cafรฉ accounts monthly and debt collection
โข Assist with approval of menus for events and other functions
Facilities
โข Liaising with Facilities Manager to ensure effective management of office and campus
โข Liaising with Building Manager to ensure service levels are met
โข Ensuring bathrooms are cleaning and maintained effectively
โข Liaising with Facilities Manager to ensure setup for classes and events is done effectively
โข Working with Facilities and HR to ensure COVID regulations are adhered to
โข Working with Facilities and HR to ensure H&S regulations are adhered to
Applicant must have the following:
Skills
โข At least 5 yearsโ experience in a similar role
โข Own driverโs license and own transport required
โข Available after hours, on public holidays and on-weekends to service the executives and meet organisational requirements
โข Preferably lives within close proximity to the office
โข Own driverโs license and own transport required
โข Trustworthy
โข Excellent interpersonal skills
โข Team building skills
โข Analytical and problem-solving skills
โข Negotiation skills
โข Strong decision-making skills
โข Effective verbal and written communication skills at a senior executive and ministerial level
โข Attention to detail with extremely high level of accuracy
โข Time management skills
โข Conflict management skills
โข Execution with a sense of urgency
Key Qualities
โข Must be extremely organized and methodical
โข Must be hardworking and reliable
โข Must be able to work well under pressure and meet strict deadlines
โข Must be able to handle stress well
โข Must be able to multi-task
Applications close on the 30th of June 2021, COB.
If you are interested in applying for the vacancy, or would like to know more about it, kindly forward your
resume to deanneg@regenesys.net with reference to the position title.
Should you not hear from us by close of business on the 9th of July 2021 please consider your application
as unsuccessful.