Organising is a business management function that involves systematically arranging responsibilities, tasks, and resources to help achieve organisational efficiency. It is one of the four key functions of business management.
This management function allows companies to create departments with a leader, assign tasks that must be completed following agreed-upon processes and develop a chain of command.
In this article, we will cover the importance of organising in business management, its key features, and the steps involved in organising.
Table of Contents
What is Organising in Business Management?
Organising is a core business management function along with planning, leading, and controlling. It allows companies to manage and allocate tangible and intangible resources. It also gives companies a clear structure, processes, and chain of command.
If it were not for organising, companies would operate haphazardly, and it would be difficult to keep track of progress and milestones. It helps to act as a bridge between management and the staff.
In short, organising in business management helps small enterprises and multinational corporations manage labour, coordinate activities, allocate resources, establish hierarchy, and expand operations.
Read more on What is Business Management and How to Master It
What are the Key Features of Organising?
When we discuss organising in business management, it is easy to comprehend that its function is present in all aspects of business. It allows companies to operate seamlessly, enables departments to collaborate and work together, and allocates resources to efficiently meet operational needs.
Given below are some of the key features of organising that benefit businesses.
1. Division of Work
Organisation allows a company to deliberate the departments it needs to manage operations efficiently. It also dictates the roles and responsibilities of each member within the department. This makes it possible for multiple members to simultaneously work on individual tasks that help to fulfil the company’s objectives.
2. Coordination
This function also allows departments to coordinate, share resources, and work together. For example, the marketing team can request that the finance department run a risk assessment for a new marketing campaign.
3. Hierarchy
This organising component establishes the chain of command and each position’s power. This allows the company to distribute responsibilities and manage accountability.
4. Resource Allocation
Organising also helps to determine how a company distributes resources such as talent, capital, and equipment. Organising allows for resources to be allocated in a timely manner and effective manner to help complete projects and tasks.
5. Adaptability
Organising in business management helps make it easier for corporations and businesses to adapt to internal or external changes. This is because roles are assigned, and procedures are planned out in detail.
What are the Steps Involved in the Organising Process?
Business management helps to manage all business activities effectively. Therefore, organising in business management is a key function necessary to help achieve business efficiency and generate greater profits.
Organising in business management is a process that follows systematic steps that allow managers to bring structure to their roles, tasks, and resources. It allows the company and the management to ensure that tasks are completed with the highest productivity levels.
Listed below are the steps of the organising process that businesses follow.
1. Identifying Objectives
The first step in the organising process is to identify the objective or project that needs to be completed. For example, the task could be launching a new brand ambassador.
2. Classifying Activities
Next is to identify the tasks that need to be executed in order to complete the task. For example, to launch a brand ambassador, the tasks could be print campaigns, online campaigns, and special edition products. The marketing and production departments would oversee these with support from accounting.
3. Assigning Roles and Responsibilities
Managers must assign team members to complete tasks within a specified deadline. So, in the above example, marketing teams could be formed to cover different aspects of the campaign, such as market research, content marketing, or email marketing.
4. Delegating Authority
It is essential to have a team lead who is the point of contact for a project. This forms a hierarchical structure, which is critical when delegating responsibilities and maintaining a chain of command.
What is the Importance of Organising in Business Management?
One of the main objectives of a business is to generate revenue and increase profits. This can be achieved when roles and responsibilities are clearly defined, processes are streamlined, and departments work cohesively.
Even when a company is launched by entrepreneurs with no managerial experience, they quickly understand the importance of organising in business management. They hire managers, create teams and bring organisational efficiency in order to succeed.
The list below identifies the importance of organising in business management.
- Strategic Alignment: The first step in the organising process is to identify the objective. When businesses do that, it allows departments to align their targets with the overall organisational goals.
- Clarity in Roles: Organising helps clarify roles and responsibilities. A hierarchical structure also facilitates accountability and removes any confusion.
- Enhanced Efficiency: It helps to increase overall efficiency and productivity because the workforce has a clear set of responsibilities and procedures planned for them.
- Better Communication: Since there are various contact points, employees can approach supervisors for clarity regarding goals, responsibilities, or tasks. It also promotes inter-departmental coordination.
- Expansion and Growth: When a company thoroughly follows the organising function of business management, it can achieve its goals. When set processes and hierarchies are in place, it is easy to replicate the model in new locations.
What are the Types of Organisational Structures?
Each business has a set organisational structure that allows it to function. This structure varies depending on industry, geographical location, and socio-economic standing. Structures can also be adapted as per the growing needs of a company.
A start-up might have a single-layer hierarchy, but as operations expand and the company experiences growth, it might need to adopt a functional structure. With technological advancements and changing business needs, it is necessary for companies to adapt their organisational models to reflect current trends.
When exploring organising in business management, there are some traditional and modern organisational structures that companies follow, which are given below.
1. Hierarchical
This is a traditional organisational structure with a vertical chain of command. In this structure, most employees are in lower positions and few in managerial roles.
2. Functional
This is one of the most common structures and divides an organisation based on function, such as marketing, accounting, etc. In this structure, each department has its own tasks and objectives.
3. Divisional
The company is divided into independent departments based on product or geographical location. Each division operates as a separate entity with its own staff, resources, and objectives. This is used in some multinational companies.
4. Matrix
This combines elements of function and divisional structures, wherein staff have two reporting managers. In this structure, employees are part of a functional and divisional team. This offers more flexibility and allows greater communication between teams.
5. Flat
This organisational structure eliminates middle management and gives employees more power. The lack of multiple layers of hierarchy leads to faster decision-making. This is most common in small companies and start-ups.
Read more on What is the Difference Between Business Management and Business Administration
Organising in the Context of Regenesys Business School
The Postgraduate Diploma in Business Management offered at the Regenesys Business School is one of the top postgraduate programmes that teaches professionals business management practices. Organisational Strategy, Planning and Management is a core subject that teaches students the fundamentals of efficient business structures.
The programme also includes Financial Management, Advanced Project Management, and Advanced Operation Management, which are crucial for business management roles in the corporate world.
Key Takeaways from the Postgraduate Diploma in Business Management
- Leadership Development
- Strategic Planning
- Organisational Structure
- Financial Literacy
- Project Management
- Practical Skills Development
Career Opportunities
- Business Manager
- Sales Manager
- Operations Manager
- Account Manager
- Business Analyst
Read more on What is Postgraduate Diploma in Business Management
Conclusion
Organising is a critical function in business management that enables companies to manage resources effectively, streamline processes, and establish hierarchy. By clearly defining roles, responsibilities, and the division of tasks, organising ensures that all business activities are aligned towards achieving organisational goals.
Whether in small enterprises or multinational corporations, organising in business management helps companies run smoothly and adapt to challenges, driving efficiency and promoting growth. A well-organised business can expect enhanced productivity, improved communication, and the ability to scale efficiently.
Professionals looking to succeed in managerial roles must check the details of the Postgraduate Diploma in Business Management offered by Regenesys Business School. We offer flexible learning options and study loans for students.
Organising in Business Management – FAQs
What is the definition of organisation in management?
Organisation refers to the manner in which a company allocates its staff, responsibilities and resources to lead to organisational efficiency.
What are the key features of organising in business management?
Key features include division of work, coordination, hierarchy, resource allocation, and adaptability, all of which contribute to effective business operations.
What are the steps involved in the organising process?
The steps include identifying objectives, classifying activities, assigning roles and responsibilities, and delegating authority, which help structure the business for optimal performance.
What is the importance of organising in strategic planning?
Organising ensures that tasks align with overall corporate goals, helping businesses stay focused on their strategic objectives and making it easier to achieve long-term success.
How does organising help in company growth?
Organising provides a structured foundation that allows companies to scale efficiently by replicating successful models, setting clear processes, and maintaining internal coordination.
How can the Postgraduate Diploma in Business Management from Regenesys help master organising?
The programme covers key aspects of organisational strategy, planning, and management, providing students with practical skills to structure and lead businesses effectively across different functions.
