A well-crafted CV (Curriculum Vitae) is essential for standing out in today’s competitive job market. Whether you’re applying for a job in South Africa or internationally, your CV is often the first impression you make on potential employers. A good CV should not only showcase your qualifications but also present your experience in a way that reflects the value you bring to an organisation. We encourage students and professionals to develop strong CVs to enhance their employability, whether they’re fresh graduates or seasoned professionals looking to upskill.
Table of Contents
This article will guide you through how to draft a CV that aligns with South African job market standards and helps you make a lasting impression.
What is a CV?
A CV, or Curriculum Vitae, outlines your career, education, skills, and achievements. It is typically used when applying for jobs, scholarships, and educational opportunities. In South Africa, employers generally expect detailed CVs that include your professional experience and aspects like certifications, volunteer work, and professional development. Unlike a resume, which is brief and often used in the United States, a CV is typically more detailed and can extend beyond a single page.
How to Do a CV?
Understanding how to do a CV effectively involves mastering the art of CV presentation and content. Ensure that each section is clearly labelled and includes the most relevant and recent information. The goal is to present a professional and polished document that aligns with the job market’s expectations and your career aspirations.
How to Write a CV?
Learning how to draft a CV requires careful attention to structure, content, and presentation, as it serves as your professional introduction to potential employers. To ensure you know how to make a CV that stands out, follow these essential steps:
- Include a concise, professional summary: This should be a brief overview of your career and what you bring to the role.
- Highlight your key skills relevant to the role: Tailor this section to the job you’re applying for.
- Provide an organised list of your work experience, education, and any additional certifications: Ensure each section is clearly defined and up-to-date.
Additionally, including sections such as volunteering, interests, and references can add depth and demonstrate a well-rounded profile. The details of how to create a CV, including structuring each section and tailoring your CV for different jobs, are outlined in the sections below.
1. Personal Details
Begin to draft your CV by listing your personal details at the top. This includes:
- Full name
- Contact information (phone number, email address, and physical address)
- Optional: LinkedIn profile or a link to your portfolio, especially if you are in a field like design, marketing, or IT.
Ensure that these details are up-to-date and professional.
For instance, use a formal email address rather than a casual or playful one. You can also want to include any professional networks or alumni groups they are part of to highlight their ongoing development and connections.
2. Professional Summary
What NOT to Do in a CV
The professional summary is a short paragraph that provides a snapshot of your career. This section should convey the following:
- Who you are as a professional
- Key skills that align with the job you’re applying for
- What value will you bring to the role
For instance:“An experienced marketing professional with a proven track record in social media management, digital campaigns, and content creation. Passionate about leveraging data analytics to drive marketing strategies that contribute to brand growth. A Regenesys graduate in Digital Marketing with Gen AI, equipped with modern tools and insights to meet the demands of the evolving digital space.”
Tailor this section for each job application, highlighting the most relevant parts of your experience and skills.
3. Key Skills
This section should list your technical and soft skills relevant to the job. Key skills should align with the employer’s needs, so carefully read the job description. Examples of skills include:
- Technical skills: Microsoft Office, Python, data analysis, SEO, project management
- Soft skills: Leadership, problem-solving, time management, communication
If you have completed courses that add value to these skills, such as Leadership Development or Data Analytics, mention them here.
For instance:“Leadership (completed Leadership Development course at Regenesys Business School)”
4. Work Experience
This is the most critical part of your CV, especially for mid-career professionals. List your work experience chronologically, starting with the most recent job. Each entry should include:
- Job title
- Company name
- Duration of employment (start and end dates)
- Key Responsibilities
- Achievements or significant contributions
For Instance:
Digital Marketing ManagerABC Corporation, Johannesburg
Jan 2020 – Present
- Managed social media campaigns and increased engagement by 30% in 6 months
- Led a team of 5 in executing content strategy across multiple platforms
- Implemented SEO strategies that boosted website traffic by 40%
If you have limited work experience, especially as a student or recent graduate, consider listing any internships or part-time jobs.
5. Education
Education should be listed after work experience unless you are a recent graduate. Use reverse chronological order and include:
- The degree or diploma you obtained
- The institution’s name (e.g., Regenesys Business School)
- The duration of your study (start and end dates)
- Optional: relevant coursework, honours, or awards
Example:
Postgraduate Diploma in Business Management (PDBM)Regenesys Business School, Johannesburg
2021 – 2022
- Graduated with honours, top 10% of the class
- Relevant coursework: Strategic Management, Financial Management, and Human Resources Development
6. Certifications and Professional Development
Highlight any additional certifications or short courses that complement your qualifications. These can show that you are committed to continuous learning, which employers in South Africa highly value.
- Cybersecurity Course – Digital Regenesys, 2023
- Data Analytics – Regenesys, 2022
If you have attended Regenesys workshops or completed professional development modules, mention them here.
7. Volunteering and Extracurricular Activities
Employers appreciate candidates who contribute to their communities. Highlight leadership roles or meaningful contributions in volunteer projects—south African organisations, in particular, value community engagement and initiatives that promote social development.
- Volunteer Tutor – Outreach Programme, Johannesburg
- Project Coordinator – Mandela Day Community Project
If you participated in extracurricular activities or social projects, include these.
8. Interests (Optional)
Including an “Interests” section on your CV is optional but can be a strategic way to make yourself more memorable to potential employers. While keeping this section brief and relevant is essential, it can offer insight into your personality, passions, and values, showing that you’re a well-rounded individual. When your interests align with the job you’re applying for, they can subtly reinforce your suitability for the role.
For Instance:
If you’re applying for a marketing position, mentioning interests like photography, graphic design, or social media can highlight your creative abilities and passion for the industry. Similarly, if you’re applying for a role in project management, listing interests in leadership activities or team sports can demonstrate your collaborative nature and leadership skills. However, avoid listing generic hobbies unless they connect to the job or company culture.
9. References
You can either list two references with their contact information or simply write “Available upon request.” Ensure your references are prepared to speak on your behalf and understand the role you are applying for.
CV Template
Here’s a simplified template that you can follow to understand how to draft a cv:
[Your Name] | [Phone Number] | [Email Address] | [LinkedIn Profile]
Professional Summary [Brief career overview]
Key Skills
- [Skill 1]
- [Skill 2]
- [Skill 3]
Work Experience[Job Title][Company Name], [Location]
[Month/Year – Month/Year]
- [Responsibility 1]
- [Achievement 1]
Education[Degree/Diploma][Institution Name], [Location]
[Month/Year – Month/Year]
Certifications and Professional Development
- [Certification Name]
- [Short Course Title]
Volunteering and Extracurricular Activities
- [Activity 1]
- [Activity 2]
Sample CVs
Here are two CV examples: one for a Content Manager and one for a Creative Head. These examples outline the sections and details that will provide answers to your “how to draft a cv” question
CV Example: Content ManagerJohn Smith Professional Summary Key Skills
Work Experience
Content Coordinator
Education Certifications and Professional Development
Volunteering and Extracurricular Activities
References |
CV Example: Creative HeadSarah Johnson Professional Summary Key Skills
Work Experience
Senior Art Director
Education Certifications and Professional Development
Volunteering and Extracurricular Activities
References |
Tailoring Your CV for Each Job
Customising your CV for every job application is crucial. Different jobs have unique requirements, and tweaking your CV to highlight the most relevant skills and experiences will give you a competitive edge. Use keywords from the job description to ensure your CV passes through Applicant Tracking Systems (ATS), which is commonly used in South Africa.
What NOT to Do in a CV: Common Mistakes to Avoid
Writing a CV may seem straightforward, but many people make mistakes that can cost them job opportunities. Avoiding these pitfalls can significantly improve your chances of getting noticed.
1. Including Irrelevant Personal Information
It’s unnecessary to include details like your marital status, full address, or age. Not only does this information take up valuable space, but in many countries, such as the UK and the US, it could raise concerns about discrimination. Focus only on the relevant contact details: name, phone number, email address, and your LinkedIn profile (if applicable).
2. Using Overused Buzzwords
Terms like “hard-working,” “team player,” and “results-driven” have become meaningless due to overuse. Recruiters often skim past these generic phrases. Instead, highlight your unique skills and back them up with specific achievements. For example, instead of saying you’re “a good communicator,” mention a project where you effectively communicated with clients and led to a successful outcome.
3. Listing Irrelevant Job Experience
While it might be tempting to list every job you’ve ever had, resist the urge. Employers are interested in the experiences that are relevant to the position you’re applying for. Including unrelated roles, especially if they do not highlight transferable skills, can dilute the impact of your CV. Stick to showcasing your most relevant work history and skills.
4. Ignoring Quantifiable Results
Employers love seeing measurable achievements because it proves your impact. If your previous job duties included managing a team, mention how your leadership increased productivity or achieved a specific goal. According to LinkedIn’s 2023 Talent Insights report, CVs that quantify results have a 40% higher chance of being shortlisted for an interview.
5. Poor Layout and Cluttered Design
A CV needs to be easy to scan. Recruiters typically spend less than 10 seconds on an initial review of a CV, according to a 2023 study by TheLadders. Use clear headers, consistent formatting, and bullet points to make your document readable. Avoid excessive graphics or design elements that may confuse ATS software.
6. Typos and Grammatical Errors
Typos and poor grammar suggest carelessness and can be a red flag for employers. Triple-check your CV for any mistakes before submitting. Tools like Grammarly or asking someone else to proofread it can save you from unnecessary rejection.
How to Ensure Your CV Stands Out in the Digital Age: Mastering HR AI Algorithms
In 2024, it’s not just humans reading CVs—algorithms are often the first to judge your application. Many companies use Applicant Tracking Systems (ATS) to sift through CVs and shortlist candidates based on specific criteria. While this may seem intimidating, it’s actually a good thing if you know how to play by the algorithm’s rules.
1. Use the Right Keywords
ATS software scans for specific keywords that match the job description. If your CV lacks these keywords, it may not make it past the first round, no matter how qualified you are. To optimise your CV for ATS:
- Carefully review the job description and note the keywords used for skills, qualifications, and job responsibilities.
- Naturally integrate these keywords into your CV, particularly in the work experience, skills, and professional summary sections. For example, if the job description emphasises “project management” or “data analysis,” ensure those exact phrases are present in your CV.
2. Keep It Simple
ATS systems have trouble reading overly complex designs, graphics, or fancy fonts. According to research from Jobscan, more than 60% of CVs submitted are automatically rejected due to formatting issues that the ATS cannot parse. Stick to standard fonts like Arial, Calibri, or Times New Roman, and avoid using tables, images, or text boxes. A simple layout increases the chances of your CV being accurately scanned.
3. Optimise for Structure
ATS systems read CVs top to bottom and left to right. Use clear section headings like “Work Experience,” “Education,” and “Skills” to ensure that the system correctly categorises your information. Additionally, avoid any abbreviations that might confuse the system; instead, write out terms fully (e.g., “Bachelor of Science” instead of “B.Sc.”).
4. Don’t Overload with Keywords
While it’s important to include the right keywords, avoid stuffing your CV with them unnaturally. ATS systems are becoming more sophisticated and can flag overly keyword-stuffed CVs as attempts to “game the system.” Focus on making your keywords fit naturally within the context of your achievements and experience.
5. Tailor Your CV for Every Job
One size does not fit all when it comes to ATS-optimised CVs. Each job may have different keywords or required skills, so it’s crucial to tweak your CV for each application. In fact, studies suggest that CVs tailored to the specific job posting are 45% more likely to be shortlisted by both ATS and human recruiters.
6. The Upside of ATS
At first glance, AI and ATS systems may seem like barriers, but they can work in your favour. Once you understand how they operate, they level the playing field by prioritising well-matched candidates based on objective criteria, leaving little room for bias. By mastering the use of keywords, formatting, and structure, your CV can rise to the top—even in a pool of hundreds.
7. Use Data to Your Advantage
Many job seekers overlook the importance of data in their CVs. When crafting your work experience, incorporate specific, measurable results to increase your chances of getting through the ATS filter. For example, rather than saying “led a team of marketers,” say “led a team of 5 marketers, increasing web traffic by 30% in 6 months.” ATS software favours such quantifiable results, and so do human recruiters.
By following these strategies, not only will your CV pass through ATS filters, but it will also make a stronger impression on human recruiters. Understanding the nuances of modern recruitment systems can turn what seems like a challenge into an advantage, helping your CV stand out.
Final Touches: Refining Your CV for 2024 Standards
Once you’ve crafted a compelling CV, it’s time for the finishing touches. Follow these final steps to ensure your CV is polished and ready to send:
- Keep it concise: While CVs tend to be longer than résumés, brevity is still important. Aim for two pages, three at most, unless you’re in academia or have extensive experience.
- Proofread carefully: Spelling or grammatical errors can ruin an otherwise strong CV. Review it multiple times, and consider asking a colleague or friend to proofread it as well.
- Format for clarity: Use clear headings, bullet points, and consistent formatting. Avoid large blocks of text, and ensure that your CV is easy to scan quickly.
Crafting the Perfect CV for 2024 and Beyond
In the job market, your CV is more than just a document—it’s your personal brand and a gateway to opportunity. By avoiding common mistakes, tailoring your content, and mastering the ATS systems, you can create a CV that not only stands out to recruiters but also ranks high in automated scans. Whether you’re entering a new field or looking to climb the career ladder, investing time in a well-crafted CV can make all the difference in landing your dream role. With the right approach, your CV can truly be your most powerful asset.
How to Write a CV – FAQs
How do I write a CV for my first job?
When writing a CV for your first job, focus on highlighting your skills, education, and relevant experiences, even if they’re not directly related to the job you’re applying for. Emphasise your potential and eagerness to learn.
How do you write a good CV for beginners?
A good CV for beginners should be clear, concise, and easy to read. Use bullet points to list your experiences and achievements. Tailor your CV to each job application by highlighting the skills and experiences most relevant to the position.
How do I write a CV in South Africa?
While the basic structure of a CV is similar worldwide, there may be slight differences in formatting or content preferences in South Africa. It’s advisable to research local customs and expectations. Additionally, consider including a “References” section at the end of your CV.
How do I make a simple CV?
A simple CV should be well-organised and easy to follow. Use a clear font and consistent formatting. Stick to one or two pages, and avoid excessive jargon or technical terms. Prioritise the most relevant information and tailor your CV to each job application.
How do I start my CV?
Typically, a CV starts with your contact information (name, email, phone number, and LinkedIn profile). You can then include a brief summary or objective statement highlighting your key skills and career goals.
How do I write my first CV with no experience?
If you have no work experience, focus on your education, skills, and any relevant extracurricular activities or volunteer work. Highlight your academic achievements, projects, and transferable skills that can be valuable in the workplace.
How to write a CV example for a job?
You can find CV examples online or in career guides. However, it’s important to adapt these examples to your specific situation and the job you’re applying for. Tailor your CV to showcase your unique skills and experiences.
How do I write a CV if I only have matric?
If you only have matric, emphasise your academic achievements, relevant subjects studied, and any certifications or skills you’ve acquired. Highlight your potential and eagerness to learn.
How to make your CV stand out?
To make your CV stand out, use strong action verbs, quantify your achievements whenever possible, and tailor your CV to each job application. Highlight your unique selling points and demonstrate your enthusiasm for the role.
How do I introduce myself in CV?
Your introduction, often called a summary or objective statement, should provide a concise overview of your professional profile. Highlight your key skills, experiences, and career goals.
What are the first sentences of a CV?
The first sentences of your CV should typically include your name and contact information. You can then follow with a brief summary or objective statement.
How do I create a CV on my phone?
You can use various mobile apps or online tools to create a CV on your phone. Look for user-friendly options that allow you to easily format and edit your content.
How can I write a strong CV?
A strong CV is well-structured, concise, and tailored to the specific job you’re applying for. Use clear and concise language, highlight your key achievements, and proofread carefully to ensure there are no errors.
How many pages should a CV be?
Generally, a CV should be no longer than two pages. However, if you have extensive experience, you may need to extend it slightly. The key is to keep your CV focused and relevant.
How to write a CV that gets you hired?
A CV that gets you hired is one that effectively showcases your skills, experiences, and qualifications in a clear and concise manner. Tailor your CV to each job application, highlight your unique selling points, and proofread carefully.
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