Job Description: Academic Office Manager
Job Summary:
The Academic Office Manager will be responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. The core purpose of the role of the office manager is the effective management of the office environment as well as providing assistance to the directors.
Skills:
- Trustworthy with confidential information
- Excellent interpersonal skills
- Team building skills
- Analytical and problem solving skills
- Should have strong decision-making skills
- Effective verbal and listening and communications skills
- Attention to detail and high level of accuracy
- Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
- Time management skills
Key Qualities:
- Must be organized individuals
- They must have the ability to monitor work performed by staff so that it’s completed on time and within budget and meets high quality standards.
- Office managers must handle stress well since they confront a variety of problems throughout the day.
- Office managers are usually required to be familiar with various computer software packages, including Microsoft Word, PowerPoint, Outlook and Excel. Since they often are responsible for writing proposals, presentations, memorandums, and meeting minutes
- Hardworking and reliable
Responsibilities:
ADMIN:
- Handle all administrative tasks for the Office of the CAO
- Diary management
- Record keeping, minute taking
- Dealing with correspondence, complaints and queries
- Preparing letters, presentations and reports
- Purchase all stock (groceries etc)
- Set up executive meetings (hospitality)
- Ordering and deliver of gifts/flowers for staff and clients
- Ad hoc tasks as requested by management
