The Events Manager is accountable for the rollout of strategic events, which include various forums, conferences, workshops, business talks, and exhibitions. The successful incumbent will be required to travel, work after hours and over weekends. Most events are rolled out in Sandton, however, there may be travel outside of Gauteng for events.

Duties and responsibilities

  • Implement the strategic events plan;
  • Maintain an up to date events calendar;
  • Liaise with internal and external clients to ascertain their precise event requirements;
  • Produce detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations andbudgets);
  • Organize facilities for car parking, traffic control, security, first aid, hospitality and the media
  • Project manage venue, caterers, contractors and equipment hire where applicable;
  • Ensure insurance, legal, health and safety regulations are adhered to;
  • Plan room layouts and the entertainment programme;
  • Manage resource requirements and briefings;
  • Prepare delegate packs and communications;
  • Liaise with marketing team to promote the event, including design of invitations, feedbackforms and other material;
  • Co-ordinate sales team support where applicable;
  • Manage RSVPs for each event; pre-event and onsite communication with delegates;
  • Ensure effective record keeping of costs and attendance associated with each event;
  • Coordinate suppliers, handling client queries and troubleshooting on the day of the event toensure that all runs smoothly;
  • Oversee the dismantling and removal of the event and clearing the venue efficiently;
  • Post-event evaluation (including data entry and analysis and producing reports for eventstakeholders)

    Qualifications

  • Minimum 3 -5 years experience in event management
  • Marketing qualification or in a related area and/or equivalent experience/training
  • Driver’s license / own car
  • Computer literate (Microsoft Office, Mac OS)Skills and Abilities
  • Project management experience
  • Strong admin and reporting skills
  • Strong organization skills and ability to work under pressure and meet deadlines
  • Excellent verbal and written communication skills
  • Attention to detail
  • Creative flair – concept to final execution
  • Go getter
  • Passion for event management
  • Willingness to take on challenging projects
  • Comfortable with change
  • Enjoys fine-tuning processes to improve efficiency of events
  • Positive attitude
  • Emotionally intelligent
  • Energetic, Fun & outgoing
  • Self-motivated – able to work independently with minimal supervision